Working with Read Receipts in Outlook- A Primer

When you send out an important email to

a colleague or an acquaintance, you may be wondering whether he has checked the email or not. At times when you are not sure you end up calling him, just to make sure whether he went through your email. However it would have been much more convenient it you could have received a message intimating the email has been read. The Outlook application allows with the chance to obtain read receipts from people whom you have sent emails to. Let’s look at how the same can be achieved.

Creating Read Receipt requests in Outlook

At the very outset you need to understand you can either add read receipt requests to specific emails or make read requests as default for all emails. To add read receipt requests to individual emails you need to first create a new email. Once done just click on the Option tab on the ribbon interface and then you need to check the box next to the option “Request a Read Receipt” . When this email would be opened by the recipient, he would be requested to confirm that he have read the email.

For adding read receipt requests to all emails that you send out, you need to visit the File tab and then hit on Options. In the subsequent pane click on the Mail tab and then move across the section labeled as Tracking. Here you need to simply mark the checkbox next to the option “Read Receipt.” Once done all emails that you send out will ask for a read receipt message when they are opened up.

One must note that an absence of a read receipt does not mean that the recipient has not read the email. The recipient has the choice to simply ignore the read receipt, even though he has gone through the email that you have sent him.

Keeping Outlook PST files in shape can help you avoid an Outlook crash

As a regular user of Outlook you are likely to end up storing a huge volume of emails. If your Inbox size runs into few gigabytes then there is a great chance that the underlying PST files in Outlook may get corrupted in near future. Hence if you are looking to avoid an Outlook crash you should clean up your mailbox and keep it light. However despite all your earnest efforts the Outlook application can still fall victim to a messy PST corruption error. In such a scenario, a chance of data loss always exists and therefore many professional Outlook users tend keep a pst repair tool handy. Of the several applications that you may come across for dealing with PST errors, the remarkable DataNumen Outlook repair can help you negotiate even the large PST files with ease. Moreover it is also capable of saving your restored files on a network drive and completing the recovery process in quick time.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit http://www.datanumen.com/