Using Flags in an Effective Manner in Outlook

Any professional Outlook user can

vouch for the fact that despite the plethora of features Outlook offers, managing sheer volume of emails can be a herculean task. When you are looking to separate important emails, or highlight a contact, you typically use flags to mark them. In this article we would give you pointers on how to use flags in an effectual manner.

Use flags of different colors in a standardized way

Ideally you should use flag colors in a standardized manner and it’s entirely up to you create an appropriate protocol. For example you can use Red flags for the most important emails that you wish to keep track while you can use Blue color flags on the emails that you wish to send out replies at a later date.

Add Reminders to Flags

Outlook allows you to quickly assign reminders to a flag that you have placed on an email. Just right click on the flag and then click on Add Reminder option. In the Flag for Flow Up screen, you can place a Due by date and save the detail.

Using Flags to Encourage Recipients of your email to reply

A little known feature of Outlook is its option to send your recipients a flagged message wherein you can encourage them to reply to the email or perform any other task that you want. To send a flagged message, follow the steps given below

1. Launch a New Outlook message
2. Next in Message tab you need to reach to the Tags group and hit on Follow Up
3. Once the menu comes up hit Flag for Recipients
4. Next in the Flag to list you can specify an action or select from the list of existing actions
5. Follow the onscreen instructions to complete the process.

Incidentally you can also add a reminder too if needed with a flagged message. There are a host of other interesting things that you can do with flags like creating Flag toolbar or marking up flags to Outlook rules. In addition you can choose to use Quick click flags on contacts and extensively play around with the follow up menu.

Keeping your Outlook Data Safe in challenging situations

While Outlook does have a name in the market for its stellar features, it still manages to crash a bit too often than our liking. Now while most Outlook crashes can be benign, some of them can compromise your data and thus a need of a pst repair tool can be experienced any moment. Ideally you should always keep a program like DataNumen Outlook Repair preinstalled in your system so that you can deal with pst errors that may crop up anytime. Besides helping you get back your data this versatile tool can also help you trace the location of the PST files with ease. Last but not the least; it has the highest success rate for data recovery under stringent benchmark tests.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit http://www.datanumen.com/