Quick tips to Effortlessly Include Screenshots in Ms Outlook Application

During course of our work,

we may need to take screenshots to the showcase a scenario, error or explain the working of a feature. In cases where you need to send a screenshot across to a person over email, the process typically involves taking a screenshot, editing it in a graphics editor and then sending it over email. However with Ms Outlook, all the three steps can be achieved with the same application. Let’s look at how you can include screenshots in your email.

Specialized Screenshot Feature in Outlook 2013 and 2010 iterations

While it was always possible to embed a screenshot into an email in older versions of Outlook, the latest iterations include a dedicated feature to handle screenshots. To start with you need to go to the Insert tab in the menu options and then click on Screenshots. It immediately displays a number of screens that can be snapped up. This would include the Window of any application that is running on your screen. Once you have zeroed on the screenshot you plan to insert, you can then choose to edit it by using the crop feature in Outlook.  To do so just select the inserted screenshot image and click on the Format tab and use the crop button. Once you have adjusted the image to your taste you can send it as an inline image.

Now if you are only looking to insert a specific part of the screen you can choose to use the Screen clipping option. Using the screen clipping tool you can select any part of the screen, be it be an image part in your wallpaper or a section from your chat window. Whatever you select can get embedded into the Outlook application right away. For example you saw a nice dress on a shopping website and you would like to share the image with your friend. You can directly go to the browser window, use the screen clipping tool to select it and then send it via Outlook. Moreover you can even resize the image in a jiffy.

Keeping your email data secured in case of an Outlook Crash

The Ms Outlook application for all its exquisite features conceals a deadly flaw. When its underlying PST files gets corrupted the data contained in them including emails may come at risk and the application may crash too. In order to secure your data, during an Outlook crash, you need to immediately use a pst repair tool like DataNumen Outlook Repair. This remarkable program is capable of dealing with most extensively compromised files and can also be used as an e-discovery utility. Moreover if you have experienced an Outlook crash due to a bloated PST file; then to avoid a repeat, the recovered file can be broken into smaller manageable parts with the help of this tool. Last but not the least the tool is designed to work with all Outlook editions in vogue including the 2013 iteration.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit http://www.datanumen.com/products.htm