Using Quick Steps in Outlook to speed up your work

A typical professional ends up

spending a significant amount of his time working on the Ms Outlook email client. From reading numerous emails to sending out important messages to colleagues, the time you spend on Ms Outlook in a week can stretch into hours. Now if you have wondered about the possibility of improving your productivity while working on the Outlook application then you would love to know about Outlook Quick steps. Let’s look at some of the ways in which you can save your precious time.

Using Quick Steps

The Quick Steps feature is tailored to help you automate activities in Outlook that typically involve multiple steps. You can use any of the default Quick Steps that come with the Outlook application or create your own custom ones. Some of the common default quick steps includes “Move to” which helps you transfer the emails you select to a given destination folder and “Team Email” which is designed to forward a message of your choice to other members of your team working together. Another interesting Quick Step is the Reply and Delete option which incidentally creates a reply message and removes the Original message from the Inbox.

Creating a Custom Quick Step

In some scenarios you would have to create custom quick steps to address complex functions. To do so you need to start by clicking on the Mail icon and then move to the Quick Steps group. Next select the Create New option and choose the Action type as custom and then proceed to the Name box and give a name to the Quick step. Further you would have to choose a specific Add Action, which would be the task you would want the Quick step to perform. Incidentally you can add more than one action. Finally you need to create a Keyboard shortcut that would allow you to call in the Quick Step, the moment you need it to execute. If used intelligently, Quick steps can help you sort through your emails in an effective manner and separate the unnecessary emails that create clutter.

Securing your data from crashes

Most Outlook users invariably end up experiencing an Outlook crash at some point of time. During some of these crashes the underlying PST files can get all messed up and your important emails may become inaccessible. In order to secure your data from Outlook crashes, you need to keep an outlook repair application like DataNumen Outlook Repair handy, which can help you bring back your lost emails within a jiffy. Moreover the application is designed help you get back all Outlook elements including notes and calendar entries. Moreover if you had experienced the Outlook crash due the excessive size of the underlying PST file, you can use this proficient repair tool to split up the recovered file into multiple smaller parts. Even if your corrupted PST files are present on virtual machine disk or are contained in a Nero image file, the DataNumen Outlook Repair can extract its contents with equal ease.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit http://www.datanumen.com/