Data Recovery Industry

Thursday, July 24, 2014

Using the Detect and Repair Option in Ms Outlook

The Outlook email client in its illustrious history

has been often tainted by its basic flaws. Its propensity to crash and throw up arcane errors have made it a nightmare for IT support teams in offices and have often caused huge grief to home users. While its features remained unmatched in its class, it is robustness that has always bothered its loyal users. Many users have complained of losing all their emails in a jiffy while others accuse it of being unresponsive. Microsoft does provide a huge amount of support for specific issues on its support website but an average user may not be able to execute the same. In this article we would look at getting the Outlook application in shape whenever we encounter an issue in a simple straight forward manner.

The Ms Outlook Client comes loaded with a powerful Detect and Repair Option that is extremely useful when you have to deal with an issue. However before initiating it you need to know the circumstances under which it is justifiable to use the feature. For the uninitiated, running the Detect and Repair option can make you lose your custom settings in Outlook. The application should ideally be brought in whenever you have encountered an Outlook crash. You can also consider running it when the application has over a period time become unwieldy and non responsive. Again in circumstances where it becomes impossible to send out emails or receive them, this sledgehammer feature can be called in.

Working with the Detect and Repair option

Please follow the steps mentioned below in order to repair the Outlook application

Launch the Outlook application and go to the Help tab
Next scroll down the Detect and Repair option and click on it
In the dialog box that comes up you get the choice to ask the application to discard your existing customized options
Once initiated the process would repair the Outlook application to its previous working state.

It is important to note that the process may take a while to complete and during it you may be called upon to provide the installation files.

The Standard Detect and Repair Option May Not Work in Many Cases

While in some cases the inbuilt detect and repair option can be very successful, in a wide variety of cases its results have been less encouraging. In case you are experiencing a PST file corruption issue then it is advisable to try out an outlook repair tool which has a higher chance of getting back your data. One of the best tools that you can find in this genre is the DataNumen Outlook Repair and it is known for its exceptional success rate. Not only can it deal with large files it also is quite capable of splitting up the extracted files into relatively small units which can be effectively managed. Once your data files have been recovered, you can reinstall the mail client, create a new profile in it and then import the recovered data.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit http://www.datanumen.com/

Monday, July 21, 2014

Tips to Organize your Emails and Streamline your tasks in Ms Outlook

Most Outlook users tend to utilize the application for

both professional and personal uses. While some of them create different profiles to segregate the emails, a large majority of users tend to stick to a single profile. When you have emails of various hues entering your mailbox, you need to organize them in order to effectively access data at a later date. In this article we bring before you certain tips that are designed to help you manage your emails in an effective manner.

Create Folders for Specific Aspects

In course of your day you may receive certain emails that are from your friends and colleagues while some others may be purely promotional emails. Ideally you should separate folders for work related emails, personal emails, and any other categorization you wish to bring about.

Use Rules to place relevant email in Right places

Once you have created the folders, you need to ensure specific emails which should ideally reside in those folders should be directed to them, the moment they arrive in your Inbox. Thus you need to create rules to transfer emails based on the conditions that you specify. For example you can create a Rule to transfer all emails from your family members to be stored in the Family folder. Similarly if you are using Outlook for work, you can create rules to classify emails as per the projects or clients they belong too.

Create Different Address Books

It is ideal to create different address book so that you can segregate your work contacts from your personal ones. Also segregating address books helps in easy access to contact data.

Make Distribution Lists for Easy Messaging

If in course of your work you need to send emails to certain bunch of people on a regular basis then creating a distribution list can cut down your workload. For example you can create a list for all your office colleagues and send them meeting requests all at once.

Actively Use the Calendar Feature

With the help of the calendar feature you can not only create your schedule but also set appointments and create reminders. Together with to-do lists it helps you arrange your task in a streamlined manner and helps you improve your personal productivity.

Keep your data safe by installing an outlook repair tool

Even though the Outlook application has matured over the years and the latest iterations are way more robust than their predecessors, the application retains its predilection for developing PST file errors. In case the underlying PST files of your Outlook mail clients get compromised, all your data can be at risk. Thus it is advisable to keep a recovery tool like DataNumen Outlook Repair preinstalled in your system to deal with such contingencies. This fabulous piece of software can extract emails from even the most extensively damaged Outlook files with minimum fuss. Last but not the least, in cases of virus infection you can use the application to store the extracted files into a remote system on the network.

Author Introduction:

Quick Tips to Help you Qualify Leads in Ms Outlook

The task of garnering leads invariably forms

the core of any marketing process and a lot of resources and effort is placed into the activity. However one also needs to qualify the leads in the system to streamline the marketing process. In case leads are not qualified then a lot of energy would be wasted pursuing prospects that are unlikely to materialize at any given stage. The process of qualifying leads is based upon garnering the interest of the prospects and evaluating his or her capacity to make a purchase decision at a later stage. Other factors that go into qualifying a lead include possible product choices before the prospects and probability of your offering coming across as the preferred choice. Now if you are using the Ms Outlook email client for managing leads then you would be surprised to know that it comes with potent features to help you rate your leads. Let’s see how this can be achieved in the latest iterations of the Outlook client that comes loaded with the Business contact manager feature.

Rate your leads in the Business Contact Manager

To start with you need to visit the Sales tab in the Business Contact Manager in Outlook and then head to the Leads option. Under it, just select any record and double click on the same. Next in the record go to the Lead Score area and check the option that marks the lead meeting the specified criteria. With every criteria option that you mark the score or rating of a lead would go up while leaving the boxes unchecked will bring down the score.

Now you can also customize the basis for scoring by visiting the Scoring Criteria choices. Based on the importance of a parameter you can give it a weight say normal or high. The weight you assign to specific criteria makes an impact in the overall score of a lead. Outlook offers you several choices to play with. In some case you may choose to put a fixed lead score to override the existing scoring system. Moreover when you are customizing the lead score you also get the flexibility to check markers like “Referral” or “Contacted us initially” to add pointers to specific leads. Rating leads can prove to be very useful in streamlining your marketing process. The highest scoring leads can be assigned to your best resources and can be focused upon.

An Outlook crash can compromise your lead data

Of all the hassles that you can typically expect while working on your PC, an Outlook application crash is counted amongst the most severe ones given its potential to risk the encompassed data. Imagine a situation where all your important business emails and leads you have painstakingly built becoming inaccessible in a single moment. In such a catastrophic scenario you should get an exceptional outlook repair tool like the DataNumen Outlook repair application. This splendid program can bring back all your data including your leads in a matter of minutes irrespective of the media where they are laying around.

Author Introduction:

Sunday, July 20, 2014

Quick Tips on Appointment Options in Outlook Calendar

Owing to our busy schedules we need to

set appointments in advance, whenever we are looking to meet an individual or engage in a group activity. Outlook offers us a very proficient mechanism to create appointments, send meeting requests and even book meeting rooms with effortless ease. One of the most interesting features of Outlook is its flexibility and it also extends to Appointments too. Apart from the standard options there a lot more you can do with appointments which we will explore in this article.

Changing the Default time intervals

The Ms Outlook Calendar has clear cut default time block of thirty minutes. However it gives you the flexibility to modify it as per your needs. Just right click on the Calendar main pane and in the drop down options you will find several choices for time intervals. Choose the one; say 60 minutes, which meets your preference.

Altering the Default reminder time

Whenever you create an appointment in Outlook, it typically alerts you with a reminder fifteen minutes before the event. While you can always use the drop down menu which appears next to the reminder time to adjust the duration, more often than not we forget to do so. Now can essentially change the default reminder time to something more suitable say 1hr which gives you a heads up to prepare for the appointment. To do so, just follow the steps given below

Launch the Outlook application and move to the Tools tab
Next click on Options and in subsequent screen look under calendar heading under Preferences
Mark the Default Reminder checkbox and then set the default reminder time to one that meets your need

Creating Reoccurring Appointments in Outlook

In offices there are typically review meetings or team huddles that take place every week. Instead of setting up an appointment each week, you can create a reoccurring appointment and distribute it to all your team members. To do so, create a new appointment and enter the relevant details. Then click on the Recurrence tab and set the relevant timings and enter the Recurrence pattern. You can choose it to repeat daily or on a weekly or monthly basis. You can also schedule an appointment a particular day, say Tuesday, of every week. Moreover if you believe a certain appointment needs to be repeated for a given period of time, say six months, you can set the duration by entering values in the Range of Recurrence option.

An Outlook Crash can mess up your appointment schedule

If you use Outlook for managing your schedule then an application crash can make your entire itinerary vanish into thin air. In such a scenario only a pst repair tool like DataNumen Outlook repair can help you get back your appointment related data besides helping you retrieve your emails. The tool incidentally is equipped to deal with most media types and can also extract data from backup files such as a Norton ghost image or a Nero disk image file.

Author Introduction:

Saturday, July 19, 2014

Prevent Important Emails from Landing in the Junk Email Folder

The number of spam emails floating on the

internet has reached to astronomical proportions and even governments have been forced to bring in penal regulations to club the menace. However despite earnest efforts from ISPs and local authorities, spam remains a perennial issue for nearly every email user. Given the animosity users have with spam, some of them set the email filtering level to high in Ms Outlook which results in even normal emails getting flagged. In this article we would look at way to prevent important emails from landing in the junk mailbox.

Add Important Email IDs to the Safe Senders List

At the very outset you should try to identify the email IDs you consider as important and add them to the Safe Senders list. By doing so, any emails originating from these emails IDs will not be flagged by spam filters. To add an email ID , you need to first go to the Tools and move down to Options and click on it. In the Options dialog screen, click on the Junk Email button and in the subsequent screen click on the Safe Senders tab. Using the Add button you can add individual email IDs into the list. Incidentally you also get the option to ask Outlook to trust all emails from your contacts. Moreover you can even instruct Outlook to automatically add email ID to which you send out an email into the Safe Senders list.

Remove Third Party Spam Filters

If you are using a third party spam filter add-on in Outlook, it is quite possible that it pushes important emails into the spam folder. While you can try adjusting its settings, removing third party filters is ideally recommended as Outlook provides you with enough inbuilt features to stop spam.

Check up Rules created to Stop Spam

In case you have created rules to block emails matching a certain criteria then you may need to revisit them and check if they are blocking other emails beyond your desired objective. Often when you have created multiple rules, such occurrences are noticed.

An Outlook crash can come calling without a notice

For a normal office user, opening the Outlook mailbox is often the first thing on agenda every morning. However one bright day some of you may find the Outlook mail client crashing down and all your emails getting lost. Now if you ever encounter such a terrible scenario you would need the help of a proficient outlook repair application like DataNumen Outlook Repair to set things back in order. This versatile tool can recover your data from damaged files with ease and is not constrained by the size of the damaged files or their location. In fact it can drag out data from PST files lying on a virtual machine disk or even an optimal media. Moreover when it comes to adjusting the size of the extracted Outlook files into smaller manageable parts, the application can achieve the same with ease.

Author Introduction:

Friday, July 18, 2014

Outlook May Not Work Properly with your Antivirus Software

The need to protect our systems from a range

of threats plays heavily in our minds given the proliferation of viruses. With new and potent viruses emerging every other day and malicious individuals looking to compromise our systems, the need for a state of the art antivirus application is an absolute must. Thus a large section of computer users have installed sophisticated antivirus applications that claim to save you from malware. Many of these applications also tend to check your emails before they land up in the Outlook Inbox. While the process is clearly designed to protect you, it can inadvertently conflict with your Outlook application. Let’s look at certain situations you can experience.

Antivirus application can Crash Outlook

Most current Antivirus applications use a variety of methods to check for viruses. Not only they check a suspected file against their virus database, they also attempt to verify the characteristic of a suspected element based on heuristics. Now this complicated process to check files also applies to your emails waiting to land in your Inbox whenever you activate the email protection option. One of the unfortunate side effects of email protection may involve the Outlook application thread getting stuck when it keeps on waiting for the emails to be processed by the antivirus application and in some cases the application simply crashes up. Dealing with this situation can be tricky as merely turning off email protection may not be the ideal way out. Ideally you should contact the Antivirus publisher with the issue and ask for a workaround.

Outlook May stop sending emails after you install a specific Antivirus

In some cases, certain Antivirus applications can change the way Outlook sends emails. The issue has been specifically noticed with the Norton Antivirus and it occurs due to the fact that Norton alters the way in which the emails are sent out. To correct the situation you need to renter the server details in your Pop3/Smtp settings in Outlook. Also you can uncheck the email protection option and try whether emails go out as needed.

Anti spam Plug-ins can make the Outlook Application freeze up

In case you have installed a security application that installs an anti spam plug-in Outlook then you may suddenly find the Outlook application freezing up. Ideally you should avoid using spam filtering tools in Outlook and instead use the inbuilt Junk filter to fight spam.

Virus infections can lead to PST errors

In case your system has been affected by a virus, it may compromise your data including Outlook PST files. Now if you suspect your PST files have been compromised then you need to get hold of an outlook repair application like DataNumen Outlook Repair to extract the lost emails and other content. Owing to its stellar algorithm the application is capable of digging out data from extensively damaged files while maintaining complete data integrity. Moreover it has the capacity to handle humongous files and can even extract the contents from a virtual machine drive without exerting itself.

Author Introduction:

Thursday, July 17, 2014

Outlook Best Practices for your employees

In course of the last two decades Outlook has

cemented its place as the predominant email client across offices. Now if you are using Outlook in your office you would be aware that the application has lot of advantages and a few drawbacks. It is ideal for you to layout certain best practiced for your emails while working on the Outlook email client. Let’s look at some of them

Using Templates in Outlook

At the very outset a company would like certain information like a standard disclaimer and company brand colors to be carried in every email it sends. For achieve such standardization, you can create a template in Outlook and share the same with all your employees.

Encouraging employees to check email IDs before sending

When you start typing an email ID in Outlook, it immediately pulls them out from the Address book and completes them. However this can lead to inadvertent errors where a different individual ends getting an email which was not meant for him. So before your employees send out an email, you should encourage them to recheck the email IDs they have included in the emails.

Avoiding viruses and phishing attacks

With malicious emails routinely making their way into our mailboxes, you should clearly communicate with your employees that they need to avoid opening attachments or links in emails from unknown sources. Moreover they should always enable email protection in their antivirus settings in order to avoid viruses from making their way into the system through the Outlook mailbox.

Working with Junk Settings

In an office environment, numerous email exchanges occur and sometimes Outlook can place emails from your colleagues into the junk folder. In order to avoid such scenarios you can ask your employees to add important official IDs including those from HR and management into the Safe Sender’s list in Outlook.

Again it is also ideal for you to suggest to your employees to set the Junk filter option to High, so that most spam emails are steered cleared off the inbox. They may also consider restricting certain emails based on their encoding format.

Backing up your Outlook data locally

Even if the email data is being stored in the Exchange server you should exchange your employees to back their emails on to their local disks by using the Import Export tab in Outlook. This allow them always access their emails even if the server gets compromised.

Ensuring the accessibility of PST files in your system

Even though you may be using the Outlook application in an Exchange environment, you can keep local copies of the data in form of PST files. However if you are not on an exchange server, it becomes critical to maintain the accessibility of PST files at all times. Imagine a situation where an Outlook crash prevents you from reading your emails. To avoid such a scenario, an outlook repair like DataNumen Outlook Repair would prove useful. Besides extracting your compromised emails, this proficient application can restore all your data including journals and notes in quick time.

Author Introduction: